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Review

Interprofessional team management in pediatric critical care: some challenges and possible solutions

, , , &
Pages 47-58 | Published online: 24 Feb 2016

Abstract

Background

Aiming for and ensuring effective patient safety is a major priority in the management and culture of every health care organization. The pediatric intensive care unit (PICU) has become a workplace with a high diversity of multidisciplinary physicians and professionals. Therefore, delivery of high-quality care with optimal patient safety in a PICU is dependent on effective interprofessional team management. Nevertheless, ineffective interprofessional teamwork remains ubiquitous.

Methods

We based our review on the framework for interprofessional teamwork recently published in association with the UK Centre for Advancement of Interprofessional Education. Articles were selected to achieve better understanding and to include and translate new ideas and concepts.

Findings

The barrier between autonomous nurses and doctors in the PICU within their silos of specialization, the failure of shared mental models, a culture of disrespect, and the lack of empowering parents as team members preclude interprofessional team management and patient safety. A mindset of individual responsibility and accountability embedded in a network of equivalent partners, including the patient and their family members, is required to achieve optimal interprofessional care. Second, working competently as an interprofessional team is a learning process. Working declared as a learning process, psychological safety, and speaking up are pivotal factors to learning in daily practice. Finally, changes in small steps at the level of the microlevel unit are the bases to improve interprofessional team management and patient safety. Once small things with potential impact can be changed in one’s own unit, engagement of health care professionals occurs and projects become accepted.

Conclusion

Bottom–up patient safety initiatives encouraging participation of every single care provider by learning effective interprofessional team management within daily practice may be an effective way of fostering patient safety.

Background and relevance

Pediatric critical care is dependent on interprofessional team management

Pediatric critical care has evolved within the past few decades, and the state-of-the-art pediatric intensive care unit (PICU) has become a workplace involving a high diversity of multidisciplinary physicians and professionals.Citation1,Citation2 The example of a newborn with congenital aortic isthmus stenosis with the complication of an ischemic necrotizing enterocolitis as a typical patient in a PICU shows that up to ten medical disciplines and >20 health care professionals are involved in the care of this patient within 2 or 3 days (). Therefore, delivery of high-quality care with optimal patient safety is dependent on effective interprofessional team management, and pediatric intensive care may serve as an illustrative example of this inevitable requirement in modern medicine.Citation1Citation5

Figure 1 Interprofessional team management at the pediatric intensive care unit.

Notes: The example of a newborn with congenital AIS with a complication of an ischemic NEC shows the high diversity of multidisciplinary physicians and professionals involved at the pediatric intensive care unit.
Abbreviations: AIS, aortic isthmus stenosis; NEC, necrotizing enterocolitis.
Figure 1 Interprofessional team management at the pediatric intensive care unit.

Patient safety is dependent on interprofessional team management

More than one-third of patient safety-related hospital deaths in UK between 2010 and 2012 were due to mismanagement of patient deterioration.Citation6 Up to 16% of hospitalized patients in developed countries experience harm from adverse events. The report “To Err is Human Building a Safer Health System” estimated that 44,000–98,000 patients die every year in the USA due to medical errors.Citation7,Citation8 Research consistently shows that competent, interprofessional teamwork is pivotal to patient safety.Citation9,Citation10 With the exponential increase in knowledge, the progressive specialization of health care professionals, and the declining working hours of physicians, trends in health care require an increasing interdependence of all health care professionals.Citation11 However, reviews regarding error management in hospitals emphasize that ineffective interprofessional teamwork remains ubiquitous, despite health professionals recognizing the importance of interprofessional teamwork.Citation7,Citation9,Citation12Citation14 Therefore, improving patient safety is an inevitable requirement for every health care organization and may serve as universal outcome of effective interprofessional team management.

Conceptual framework of interprofessional team management

Interprofessional care is defined as the provision of collaborative and integrated health care among professionals derived from numerous disciplines and professions with various backgrounds in training and experience in response to the patient’s needs.Citation15 This article builds on the interprofessional teamwork framework recently published in association with the UK Centre for Advancement of Interprofessional Education (CAIPE).Citation9 The CAIPE framework was used for this review because it puts the focus on interprofessional teamwork across different national and clinical contexts of health care.Citation9 The CAIPE framework identifies three key areas, each contributing to interprofessional teamwork (): 1) relational factors; 2) processual factors; and 3) organizational and contextual factors. Relational factors describe the mindset and affect the relationship between professionals.Citation9 Power, hierarchy, and team composition, together with team roles, are key elements in determining the relationships shared by health care providers according to this framework.Citation9 Processual factors describe the processes involved in teamwork.Citation9 Working competently as a team does not just occur, it rather is a learning process.Citation12,Citation16,Citation17 Learning in health care systems means being part of a highly complex system of activities, routines and rituals, as well as roles and rules with a high load of unpredictability and urgency. These factors coincide with the processual factors described in the framework.Citation9 Organizational support, leadership, and contextual culture are responsible for the organizational environment and are considered to be important factors for interprofessional team management.Citation9

Figure 2 Conceptual framework of interprofessional teamwork.

Note: Reproduced from Reeves S, Lewin S, Espin S, Zwarenstein M. A Conceptual Framework for Interprofessional Teamwork. Chichester, West Sussex; Ames, IA: John Wiley and Sons; 2010.Citation9 With permission from John Wiley and Sons, Copyright © 2010.
Figure 2 Conceptual framework of interprofessional teamwork.

Aim

Due to the critical interdependence of high-quality pediatric critical care and optimal patient safety in interprofessional team management, we aim to describe and discuss challenges in and possible solutions of interprofessional team management in pediatric critical care promoting patient safety.

Methods

Search strategy and selection criteria

Data were collected through searches of PubMed and EMBASE, as well as from references from full-text assessed articles, using “patient safety” and “team management and/or teamwork” as basic search terms, combined with search terms according to the three key areas of the CAIPE framework ().Citation9 To review the relational factors, we focused on the ideal mindset and relationships of different health care providers for interprofessional teamwork within the hierarchical system in a PICU. Research has identified the importance of factors affecting team relations and attitudes of health care providers toward team management in explaining efficient clinical performance and patient safety.Citation9,Citation18 Therefore, we used the search terms “power and/or hierarchy” and “team composition and/or team roles”. To review processual factors, we focused on the mandatory learning process in terms of how competent interprofessional teamwork is carried out at the same time as delivering a service within a complex health care system as a PICU and used the search terms “team-based learning and/or organizational learning” and “learning from failure”. Meta-analyses demonstrated a clear relationship between team processes and clinical performance.Citation19,Citation20 In addition, highly reliable organizational learning is associated with high-performance team management and patient safety.Citation16,Citation17,Citation21Citation27 Finally, to review organizational and contextual factors, we focused on leadership actions and culture change for interprofessional team management and patient safety and used the search terms “leadership” and “culture change” (). Studies regarding implementation of patient safety initiatives conclude that involvement of high-level leadership and culture change are prerequisites for efficient implementation.Citation13,Citation17,Citation28Citation32 Articles published in English, German, or French between January 2000 and June 2015 were included. Articles were selected based on achieving a conceptual review to achieve better understanding and to include and apply new ideas and concepts. This review is deliberately selective rather than systematic, and it relies on the approach of literature synthesis to provide a new perspective rather than a systematic overview.Citation33

Figure 3 Data sources.

Figure 3 Data sources.

Challenges and findings

Relational factors: power and hierarchy Challenge

All physicians and health care workers caring for patients have to be competent in terms of knowledge and skills. They are responsible for their performance, and every health care provider has to acknowledge individual gaps to direct his/her learning. This conventional, individual-centered with expertise as a skill that individuals acquire and hold is essential to drive individual accountability and responsibility.Citation12 Over the past few decades, the dominant scenario was of competence fostering professional autonomy. Individual autonomy, in conjunction with the historically hierarchical system of health care organizations, resulted in sovereign power with limited participation as the predominant form of power in hospitals.Citation12,Citation34Citation39 Sovereign power and professional autonomy are forces creating silos (systems that operate in isolation from others) of specialization, with independent physicians impeding interprofessional team management.

Findings

Our findings from safety literature show how requests emerge to abandon professional autonomy to overcome the barrier of silos and to work toward a coordinated team performance.Citation34,Citation40Citation42 Research consistently shows that in clinical teams with members focused on autonomy and individual responsibility, important coordinating mechanisms such as effective communication, shared mental models, mutual trust, effective followership, including independent, critical thinking and active participation, as well as leadership, are lacking.Citation43Citation49 A shared mental model represents “individually held knowledge structures that help team members function collaboratively in their environments”.Citation50 Shared mental models constitute a key mechanism for effective team management, enabling team members to reflect and reason about their own situation as well as the situation of other team members.Citation43Citation49 A physicians’ self-esteem of independency with high individual autonomy contrasts the interdependency of shared mental models and mutual trust, in addition to hampering efficient communication and followership with nursing staff, junior doctors, and allied health professionals.Citation35 Therefore, tension occurs while being a leader as the responsible physician and simultaneously being a team member in an interprofessional group of health care providers.Citation40,Citation48,Citation51Citation53 Nevertheless, an effective clinical team is the foundation of high performance, even in highly specialized areas such as pediatric cardiac surgery that demand individual surgical skills.Citation54 In addition, in the current global world, health care providers educated in various regions of the world are working together in PICUs. There are no studies published in health care regarding the importance of considering cultural differences, but comparison among crewmembers in the airline industry shows that sex, language, religion, social status, age, and experience affect team interactions in different culture-dependent ways.Citation41,Citation55

Relational factors: team composition and roles

Challenge

A PICU team with a high variability of training and experience, in addition to shifting roles at work, needs to have different competencies compared to a steadily operating team. As a consequence, no standard set of teamwork competencies may serve for every context. Nevertheless, building and supporting an effective clinical team is vital for high-quality care, especially in an acute health care setting such as pediatric intensive care.Citation43Citation49 Due to different priorities and perspectives, tension occurs between senior and junior health care providers, physicians and nurses, and between parents of a child in the PICU and hospital staff.Citation35,Citation56Citation58

Findings

Research consistently shows that working successfully and efficiently together is probably rather subject to personal attitude than on specific clinical knowledge and skills.Citation35,Citation45Citation47,Citation49,Citation51,Citation56,Citation59 This is illustrated in a qualitative study with interprofessional health care providers in a neonatal intensive care unit, which described interpersonal characteristics as main factors influencing team management.Citation60 Empirical research shows that creating a culture of respect, improving interprofessional communication, building flat hierarchies within teams, and interprofessional supervision of junior health care providers are important strategies to overcome barriers to effective team management.Citation35,Citation51,Citation56,Citation57,Citation60Citation62 In modern pediatric critical care, the pediatric intensivist has become the only generalist within the highly diverse group of multidisciplinary physicians. One of the inherent duties of this role is to enhance and facilitate multidisciplinary collaboration and exchange ().Citation63 This is further emphasized in the current debate regarding the organization of pediatric cardiac intensive care: a recently published review concludes that a dedicated pediatric cardiac intensive care under the guidance of cardiologists and cardiac surgeons is not superior compared to a mixed PICU under the guidance of intensivists. The higher expertise in cardiac care through cardiologists and cardiac surgeons may be compensated with better team management and higher competence in general pediatric intensive care through pediatric intensivists.Citation64 Regarding team composition, there is a growing plea by patient organizations, supported by medical literature, that the patient or relatives should be empowered, encouraged, and trusted as being part of the caring team.Citation65,Citation66 Parents of a sick child in a PICU are the only persistent team members; they have the highest interest in a good outcome; and they are the primary source of information.Citation67,Citation68 Reports of relatives of patients involved in critical patient safety incidents claim that their warning voices regarding experienced clinical deterioration were not heard by health professionals.Citation58,Citation69 This demonstrates that relatives of patients are currently often not seen as true team members.Citation66

Processual factors: learning while working

Challenge

How is it possible for the individual health care professional to support and learn competent, interprofessional team management within the busy daily clinical routine together with diverse team members of all levels of expertise? outlines the daily clinical reality of a physician or nurse on call at the PICU.

Table 1 Daily challenges in the PICU

Findings

According to the literature, learning while working is critical for sustained high performance in complex situations with potential hazardous outcomes and is associated with highly effective team management and patient safety.Citation16,Citation17,Citation22,Citation25Citation27,Citation70 Research consistently shows that psychological safety of the individual health care professional is the single most important factor for learning while working, fostering active participation, critical thinking, effective communication, and speaking up.Citation21,Citation25,Citation71 Although reasonable and obvious, these behaviors are rare in health care organizations because they do not evolve naturally.Citation16,Citation21,Citation22,Citation25,Citation72 In addition, research shows that failure to speak up is another important factor that impedes learning while working and contributes to communication errors in hospitals.Citation25,Citation71,Citation73Citation75 Speaking up allows everyone to communicate with everyone else whenever they believe it is important and whatever the message is. Nevertheless, due to hierarchical barriers and contextual factors, speaking up may be a difficult task.Citation73Citation75 Edmondson’sCitation21,Citation25,Citation72 seminal works on organizational learning based on research into health care systems and other industries identified four behaviors that drive and four leadership actions that foster learning while working ( and ).

Table 2 Behaviors driving learning

Table 3 Leadership actions for organizing to learn

Processual factors: learning from failure

Challenge

Learning from failure is a key element of all patient safety initiatives. Nevertheless, research shows it does not occur naturally and many organizations fail to do it.Citation13,Citation21,Citation71,Citation72,Citation76,Citation77 Why are some organizations able to learn from failures and others are not?

Findings

Admitting that failure is not only expected but essential and to be rewarded for further development helps care providers and their organizations to detect, discuss, and learn from failure.Citation25,Citation72,Citation78,Citation79 Psychological safety and trust are mandatory organizational conditions to empower health care workers in a hospital to report and discuss observed or performed errors and failures.Citation25,Citation75,Citation80Citation83 Every care provider experiencing an error or a problem has the responsibility to transfer the information to the higher organizational level. Therefore, “ideal employee” behaviors of cleaning up errors and problems unnoticed are negative for learning from failure.Citation25,Citation71 Belief in improvement, systematic analysis, and implementation, as well as dissemination with feedback and transparency, are other key factors facilitating learning from failure.Citation21,Citation83Citation88 Reduction in use of invasive devices, antibiotics, and the laboratory after successful implementation of a daily safety checklist in a PICU after omission-related adverse events may highlight the importance of systematic analysis, dissemination, and transparency.Citation89 On the other hand, if health care providers work successfully, they need to identify their success and learn why they were successful.Citation90 This can be difficult to do as safe outcomes are expected and underlying reasons are prone to be neglected and taken for granted.Citation23,Citation91,Citation92 “Learning involves understanding why things happen and why some decisions lead to specific outcomes”.Citation92

Organizational and contextual factors: leadership

Challenge

Multiple actions such as patient safety initiatives, patient-centered care, or interprofessional teamwork have been launched to improve patient safety.Citation9,Citation10,Citation93,Citation94 Studies regarding implementation of patient safety initiatives conclude that involvement of high-level leadership is a prerequisite.Citation13,Citation28Citation32 What are important leadership principles to improve inter-professional team management for patient safety?

Findings

A recently published review of patient safety-related hospital deaths in UK concludes that “there is a disconnect between national harm reduction initiatives and areas of concern that hospital staff see as important”.Citation6 Research shows that senior health professionals at the bedside play a crucial role as role models and leaders throughout the organization, developing others’ skills and shaping effective processes.Citation22,Citation25,Citation87,Citation95 The reported impact of initiatives is often small or may even have a negative impact when clinical team members have not “bought in” to the process.Citation10,Citation14,Citation71,Citation87,Citation95Citation97 Indeed, involvement and learning from front line health care providers is a key element of safety management and leadership.Citation22,Citation25,Citation90,Citation98 Effective leader ship means to be an inspiration for your coworkers, explaining why interprofessional team management is mandatory for high-quality critical care and optimal patient safety.Citation25,Citation99,Citation100 On the other hand, improving patient safety is a basic necessity for every doctor and health care worker caring for patients and is acknowledged as an individual responsibility.Citation9,Citation22,Citation87,Citation95 “If there is no transformation inside each of us, all structural change in the world will have no impact on our institutions”.Citation101 Patient safety is subject to voluntary participation of every single care provider, and everyone in an organization may become a leader developing new processes or other people’s skills with their personality and behaviors.Citation22,Citation25,Citation95,Citation102,Citation103 The process to be a clinical leader in a specific situation starts with individual motivation.Citation103,Citation104 “Empowerment is not granted by the organization, people must empower themselves”.Citation103

Organizational and contextual factors: cultural change

Challenge

Studies and reviews regarding effective implementation of patient safety conclude that a culture change is mandatory.Citation13,Citation17,Citation28Citation32 Culture change is a huge operation accompanied by unpredictability and uncertainty over a long period of time.Citation25,Citation95,Citation105 What can the individual health care worker do for a culture change toward improved interprofessional team management for patient safety?

Findings

Creating a culture of respect is reported as an essential first step to enhance patients’ safety. Respect and trust build up psychological safety for junior health care providers, facilitating communication, team management, and learning while working.Citation51 Change in small steps as an adaptation is a learning process, and this may be initiated on an individual or team basis.Citation23,Citation95,Citation105 The report of sequential interventions improving communication through shared agreement of patients’ daily goal among interprofessional health care providers in a PICU may serve as an illustrative example: During a 9-month period, the process started by implementing new daily progress notes, followed after 2–3 months by the introduction of a performance improvement dashboard, and finally completed by documenting patients’ daily goals on bedside whiteboards.Citation106 This example demonstrates a learning process in small steps facilitating a culture change toward improved communication and shared mental models. Outcomes in patient safety at the organizational level are mainly subject to the work conducted in microlevel units such as the operation theater or the intensive care unit.Citation24,Citation39,Citation105,Citation107Citation109 Changes in microlevel units are often directed at realistic problems and they are therefore better understood and accepted by involved care professionals, compared to initiative directives at the macrolevel unit such as the department or the hospital.Citation39,Citation105,Citation108 Research shows that creating high-reliability organizations in health care often starts at a local, microlevel before moving toward standardized stages with a high level of safety for the organization.Citation39,Citation110 Transparency and dissemination from the local level to the macrolevel unit is an essential step, which may only occur in dedicated learning organizations.Citation22,Citation71,Citation95,Citation110

Solutions and discussion

Our literature review suggests that competent individuals may not be necessarily competent interprofessional team members.Citation12 Individual responsibility and accountability have to be embedded within a network of equivalent partners to achieve a cohesive team with common goals within a culture of respect.Citation12,Citation27,Citation51Citation53,Citation56 Shared mental models and efficient communication between team members, including parents and relatives of patients, form the basis for effective team management in a PICU.Citation51,Citation53,Citation56,Citation111

Working competently as an interprofessional team may not just happen; it is probably rather an ongoing learning process.Citation12,Citation16,Citation17 The challenge is to learn simultaneously to delivering a service, and there is currently a missed opportunity to structure clinical work as a learning process to improve patient safety.Citation25,Citation36 Leadership actions are necessary to drive learning: if the responsible consultant physician informs the team at the start of a procedure at PICU that “nobody is without failure and errors, therefore if anything goes wrong, whoever you are, please speak up”, then psychological safety for nurses or junior physicians is disclosed and barriers to speaking up are diminished.Citation25 In health care organizations, stakes are very high and leaders may argue that focus on learning on the job is too risky. Formal, team-based learning is possible in simulation. It is a valuable option for experimentation and assessment of new actions and behaviors. Research has shown that simulated team training is effective.Citation20,Citation47,Citation112Citation117 In the setting of simulation training, the leadership actions listed in are incorporated, and simulation may be an important tool facilitating learning while working.Citation20,Citation115Citation118

Achieving effective teamwork and enabling learning while working may require leadership and cultural change, which foster interprofessional team management. While cultural change is a complex undertaking for a hospital, feasible changes can be made in small units because they are easier to apply. Front line professionals working in small units have a natural commitment to delivery of high-quality care. If a consultant is keen to support learning while working in the PICU, he/she can do so as a personal, low-level initiative. Framing the situation for learning, empowering team members to speak up, and highlighting the significance of learning from failure is taking leadership action in this situation. This allows for training and equipping professionals with necessary team skills. Later on, their experiences could be shared with other teams and hospital departments.Citation39,Citation95,Citation105,Citation110

There is a growing body of literature showing effective implementation strategies to improve interprofessional care. Interprofessional workshops and educational activities,Citation119Citation122 implementation of crosss-functional teams,Citation123 simulation training,Citation124Citation126 individual and team-based debriefing, feedback, coaching and mentorship,Citation25,Citation118,Citation127Citation129 and 360° evaluation processesCitation130 are reported as effective strategies to improve interprofessional team management in varying contexts of health care. summarizes the challenges and gives examples for implementation to support patient safety through improved interprofessional team management in the PICU.

Table 4 Summary of challenges and solutions, including examples for implementation, to support patient safety through improved interprofessional team management

Limitations

There are several limitations of our review. First, literature on team management and patient safety is extensive and not fully covered within the searched medical databases. Second, due to the broadness of the topic and the high methodological diversity of the studies, an overall generalizable systematic review and meta-analysis are not realistic. Our review is focused on the approach of literature synthesis to include knowledge and give a new perspective. Third, there are many more challenges for interprofessional team management in a PICU than reported in this review, such as unpredictability of clinical work, events of death with emotions of grief and feelings of guilt, ethical dilemmas, new medical and information technology breakthroughs, economic pressure, sex-based inequalities, or fear of litigation. Nevertheless, the challenges are chosen according to the published framework for interprofessional teamwork, and the selection is consistent with the three key areas of the framework, ensuring a broad coverage.

Conclusion

Patient safety is a top priority for every health care organization and every health care professional. Research shows that effective team management is mandatory for patient safety. The barrier between autonomous nurses and doctors in the PICU within their silos of specialization, the failure of shared mental models between the patient’s named doctor and other health care providers caring for a child in the PICU, a culture of disrespect, and the lack of empowerment of parents and relatives as team members and acknowledging their warning voices regarding clinical deterioration may hinder interprofessional team management and patient safety. A mindset of individual responsibility and accountability embedded in a network of equivalent partners, including the patient and their family members, is required to achieve interprofessional, patient-centered care. Second, working competently as an interprofessional team is a learning process. Findings of our review show that working declared as a learning process, psychological safety, and speaking up are pivotal factors to learn in daily practice. Critically questioning how to do better while working in a psychologically safe environment allows every individual health care professional, as well as every team, to learn from both failure and success. Finally, research shows that work and changes in small steps at the scale of the microlevel unit are the bases to improve interprofessional team management and patient safety. If small things with potential impact can be changed in one’s own unit, engagement of health care professionals occurs and projects become accepted. Bottom–up patient safety initiatives encouraging participation of every single care provider by learning effective interprofessional team management within daily practice may be an effective way of fostering patient safety.

Author contributions

MS is responsible for the concept of the review, search strategy, and selection of articles; he has drafted the manuscript, confirms the final responsibility for the published version, and is accountable for all aspects of the work. SBP has contributed as second author to search strategy and selection of articles, has critically revised the manuscript, has given final approval for the published version, and is accountable for all aspects of the work. MB, MLA, and WHG have substantially contributed to the concept and content of the work, critically revised the manuscript, and given final approval for the published version, as well as being accountable for all aspects of the work. No person other than the authors listed has contributed significantly to the manuscript. The corresponding author confirms the final responsibility in submitting the manuscript. All authors had full access to all the data and approved the manuscript.

Acknowledgments

There was no funding source for this review.

Disclosure

The authors report no conflicts of interest in this work.

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