Twelve tips for organising a local or regional e-poster session

Abstract

E-posters have been increasingly incorporated into medical education conferences over the past few years, but since the disruption to the ‘traditional’ conference circuit as a result of COVID-19 pandemic in 2020 they have become a necessary tool for larger national and international conferences to support ongoing scholarship dissemination. The authors of this article also recognise the potential for smaller-scale e-poster sessions to be organised at local or regional levels to either continue, or establish new, special interest groups and smaller medical education research networks. Our 12 tips article is designed to offer practical advice to support the implementation of local or regional e-poster sessions to potential organisers and is written from the perspective of two medical educational researchers with experience of designing e-posters and organising virtual conferences which include e-poster presentation sessions.

Keywords:

• Conferences
• medical education research

Acknowledgments

We would like to thank Ebrahim Makda for his contributions to this article for his guidance regarding information technology related content.

Ethical considerations

Ethical approval was not required for this article.

Disclosure statement

The authors declare a potential conflict of interest. Professor John Sandars offered informal guidance on the topic and draft version of the article. Prof Sandars is the associate editor for the 12 tips articles within the Medical Teacher journal. The authors requested that their article was reviewed by another associate editor to avoid any conflict of interest.

Author contributions

HC co-conceived the overall topic and Tip headings for this article, drafted six of the tips and reviewed the remaining six (written by her co-author). She edited and approved the final draft and agrees to be accountable for all aspects of the work.

LF co-conceived the overall topic and Tip headings for this article, drafted six of the tips and reviewed the remaining six (written by her co-author). She approved the final draft and agrees to be accountable for all aspects of the work.

Additional information

Funding

Dr. Lina Fazlanie is an NIHR-funded Academic Clinical Fellow and this work was undertaken during her current funding award.

Notes on contributors

Helen R. Church

Dr. Helen Church MBChB, PhD, FRCA, FHEA, AFAMEE, is a Clinical Assistant Professor in Medical Education at the University of Nottingham and Academic General Practice Trainee in the East Midlands Deanery.

Lina Fazlanie

Dr. Lina Fazlanie MBChB, BMedSci, MRCP, FRCA, is an NIHR Academic Clinical Fellow at the University of Nottingham and an ST5 Anaesthetic Trainee in the East Midlands Deanery.