Digital systems for special educational needs documentation in Swedish preschools: new organisational maps for municipalities and professionals

Figures & data

Table 1. Examples of first-order concepts, a second-order theme, and a category obtained from analysis of the interview transcripts.

First-order concepts	Second-order theme	Category
Systems offer an empty space to be filled
Systems are not pedagogically designed	Disconnected from education
Systems are exclusively for documentation		System as a container
A system is not for social relations	Purpose of system

Table 2. Examples of a category, illustrative excerpts, and the identified rationales.

Category	Excerpt	Rationales
System as a container	“If you have filed them [documents] and registered them so they’re searchable, in a similar way. That’s what is intended.” (M1:2) “[Y]ou can give entry, depending on the access. And that’s also a thing … we can steer it so we know which persons and roles should have access to certain things.” (M2:1)	Managing knowledge Managing professional practice

Table 3. Systems used for SEN documentation by Swedish municipalities (M).

General education platform (and number of M using it)	Document and case handling (and number of M using it)	Medical records for student/child health (and number of M using it)
Unikum (35M)	DF respons (8M)	Prorenata (43M)
InfoMentor (3M)	Platina (2M)	PMO (28M)
SchoolSoft (3M)	Abou/Evolution (2M)
Edwise (2M)	Ciceron (1M)
Vklass (2M)
Quiculum (1M)
Skolplattformen (1M)

Total number of systems for each of the three types used in municipalities (in the above order, left to right): N = 47, N = 13, and N = 71.

Figure 1. System types, number of municipalities, and number of children in public preschools in the municipalities, 2022.