V-ROOM: a virtual meeting system with intelligent structured summarisation

Abstract

With the growth of virtual organisations and multinational companies, virtual collaboration tasks are becoming more important for employees. This paper describes the development of a virtual meeting system called V-ROOM. An exploration of facilities required in such a system has been conducted. The findings highlighted that intelligent systems are needed, especially since information that individuals have to know and process is vast. The survey results showed that meeting summarisation is one of the most important new features that should be added to virtual meeting systems for enterprises. This paper highlights the innovative methods employed in V-ROOM to produce relevant meeting summaries. V-ROOM’s approach is compared to other methods from the literature, and it is shown how the use of metadata provided by parts of the V-ROOM system can improve the quality of summaries produced.

Keywords:

• virtual meetings
• virtual collaboration
• artificial intelligence
• summarisation
• meeting minutes

Conflict of interest disclosure statement

No potential conflict of interest was reported by the authors.