The Library as Partner in University Data Curation: A Case Study in Collaboration

Abstract

Data curation is a concept with many facets. Curation goes beyond research-generated data, and its principles can support the preservation of institutions’ historical data. Libraries are well-positioned to bring relevant expertise to such problems, especially those requiring collaboration, because of their experience as neutral caretakers and information professionals. This article details how one university library partnered with various campus entities, specifically the Office of Alumni Relations and the Photographic Services Department, as well as the Division of University Advancement, to further two data curation projects involving university yearbooks and a historical negative and photograph collection. Collaboration was necessary in order to achieve the desired result: the ongoing management and preservation of these resources for their promotional worth and as tools for scholarly research. These efforts allowed for the digitization, management, and preservation of the original resources as well as the creation and perpetuation of digital collections which are easily accessible to university stakeholders and the community at large. This cross-university effort illustrates how this type of data curation project can build both individual and departmental relationships, increase buy-in for all involved, and establish an infrastructure for the furtherance of future projects.

KEYWORDS:

• data curation
• digital curation
• collaboration
• digital repositories
• yearbooks
• photographs
• negatives
• digitization
• digital asset management