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Abstract
This article is focused on the partnership between the WA Museum Maritime History Department and Curtin University’s Information Studies Department on a retrospective digitisation project in 2012. The aim was to digitise the Welcome Wall project’s paper records and link these records to the museum’s online maritime history collection. The paper outlines and discusses the key business process questions that were considered prior and during the embarkation on the digitisation project. The conclusion shares lessons learnt from the project.
Acknowledgements
The successful completion of a project of this scale within the tight schedule is not possible without the assistance of a group of people, hence the authors would like to record their sincere appreciation and thanks to:
Curtin University class of Semester 1, 2012, records and archives students, who generously contributed their time and knowledge to the success of this project. It was a pleasure and privilege to have worked with you all on the project,
the Records Management Unit of Western Australian Museum, and
State Records Office of Western Australia.
Notes
1. International Organisation for Standardisation, ISO 13028: Information and Documentation – Implementation Guidelines for Digitisation of Records, International Organisation for Standardisation, Geneva, 2012, p. 3.
2. IG Anderson, ‘Pure Dead Brilliant? Evaluating the Glasgow Story Digitisation Project’, Electronic Library and Information Systems, vol. 41, no. 4, 2007, pp. 365–85, available at <doi: http://dx.doi.org/10.1108/00330330710831585>; D Birrell, M Dobreva, G Dunsire, JR Griffiths and RJ Hartley, ‘The Discmap Project: Digitisation of Special Collections: Mapping, Assessment, Prioritisation’, New Library World, vol. 112, no. 1/2, 2011, pp. 19–42, available at <doi:http://search.proquest.com/docview/855901914?accountid=10382>; ‘The Digital City Delivers in Paperless Push’, Image and Data Management Journal, May/June 2011, available at <http://www.idm.net.au/article/008571-digital-city-delivers-paperless-push>; ‘Digital Designs’, Image and Data Manager, September/October, 2012, pp. 8–9; C Draycott, ‘The Welcome Trust Medical Photographic Library Digitisation Project: A Case Study’, Journal of Audiovisual Media in Medicine, vol. 23, 2000, pp. 165–70; A Hampson, ‘Practical Experiences of Digitisation in the BUILDER Hybrid Library Project’, vol. 35, no. 3, 2001, pp. 263–75, available at <doi:http://search.proquest.com/docview/57450681?accountid=10382>; ‘Hyundai Motors Ahead with Process Automation’, Image and Data Manager, September/October 2012, pp. 18–20; AM Zuraidah and A Ismail, ‘Malaysian Cultural Heritage at Risk?’, Library Review, vol. 59, no. 2, 2010, pp. 107–16, available at <doi:http://dx.doi.org/10.1108/00242531011023862>; ‘Tasmania Hatches E-Govt Initiative’, Image and Data Management Journal, January/February 2013, p. 33. All sites accessed 2 June 2013.
3. D Miles, ‘AIIM Industry Watch: The Paper Free Office – Dream or Reality?’, available at <http://www.aiim.org/pdfdocuments/IW_Paper-free-Capture_2012.pdf>, 2012, p. 4, accessed 10 January 2013.
4. ‘Brickworks Builds a Digital Future with Efficiency Leaders’, Image and Data Manager, May/June 2012; ‘Capturing Census 2011’, Image and Data Manager, 2011, pp. 16–28; ‘Hyundai Motors Ahead with Process Automation’; ‘The Digital City Delivers in Paperless Push’; ‘Digital Designs’.
5. Department of Finance and Deregulation, A.G.I.M.O., ‘Better Practice Checklist – 18. Digitisation of Records’, 2004, available at http://www.agimo.gov.au/archive/better-practice-checklists/digitisation.html, accessed 28 November 2012; International Organisation for Standardisation, 2012; Public Record Office Victoria, ‘Just Digitise it: Information for Community Groups about How to Digitise Photographs and Paper Records’, 2011, available at <http://prov.vic.gov.au/wp-content/uploads/2011/07/Just-Digitise-It.pdf>, accessed 20 January 2012; State Records Commission of Western Australia, ‘General Disposal Authority for Source Records’, 2009, available at <http://www.sro.wa.gov.au/sites/default/files/gda_sourcerecords.pdf>, accessed 17 April 2012.
6. AE Bulow and J Ahmon, Preparing Collections for Digitization, Facet Publishing, London, 2011; D Roberts, ‘Digitisation and Imaging’ (Chapter 13), in J Bettington, K Elberhard, R Loo and C Smith (eds), Keeping Archives, 3rd ed., Australian Society of Archivists Inc., Australian Capital Territory, 2008, pp. 402–34.
7. Australian National Maritime Museum, home page, available at <http://www.anmm.gov.au/ww>, accessed 18 December 2012; The Statue of Liberty-Ellis Island Foundation, Inc., home page, available at <http://www.wallofhonor.org/>, accessed 18 December 2012.
8. N Peters, We Came by Sea: Celebrating Western Australia’s Migrant Welcome Walls, Western Australian Museum, Perth, 2010.
9. S Bailey, Managing the Crowd: Rethinking Records Management for the Web 2.0 World. Facet Publishing, London, 2008; K Theimer (ed.), A Different Kind of Web: New Connections Between Archives and our Users, Society of American Archivists, Chicago, 2011.
10. E Yakel, ‘Balancing Archival Authority with Encouraging Authentic Voices to Engage with Records’, in K Theimer (ed.), A Different Kind of Web: New Connections between Archives and our Users, Society of American Archivists, Chicago, 2011, pp. 90–1.
11. Miles, p. 9.
12. International Organisation for Standardisation, 2012.
13. ibid., p. ii, paragraph 2.
14. ibid., p. 1, section 1.
15. ibid., p. 1, section 1.
16. State Records Commission of Western Australia, 2009.
17. Government of Western Australia, ‘State Records Act 2000’, available at <http://www.slp.wa.gov.au/statutes/swans.nsf/be0189448e381736482567bd0008c67c/3988e10065ed24a948256a5d0004cf94?OpenDocument>, accessed 12 July 2013.
18. State Records Commission of Western Australia, 2009, pp. 15 to 25.
19. ibid., pp. 5 and 6.
20. International Organisation for Standardisation, 2012, p. 3, section 3.6.
21. International Organisation for Standardisation, 2012, p. 2, section 3.3.
22. Department of Finance and Deregulation, A.G.I.M.O., ‘Better Practice Checklist – 18. Digitisation of Records’, 2004, available at <http://www.agimo.gov.au/archive/better-practice-checklists/digitisation.html>, accessed 28 November 2012.
23. Public Record Office Victoria, ‘Just Digitise it: Information for Community Groups about How to Digitise Photographs and Paper Records’, 2011, available at <http://prov.vic.gov.au/wp-content/uploads/2011/07/Just-Digitise-It.pdf>, accessed 20 January 2012.
24. International Organisation for Standardisation, 2012, p. 4, section 4.1.
25. ibid.
26. State Records Commission of Western Australia, 2009.
27. ibid., p. 22.
28. Department of Finance and Deregulation, A.G.I.M.O., 2004, p. 57.
29. International Organisation for Standardisation, ISO 19005-1: 2005 Document Management – Electronic Document File Format for Long-Term Preservation – Part 1: Use of PDF 1.4 (PDF/A-1). International Organisation for Standardisation, Geneva, 2005.
30. International Organisation for Standardisation, ISO 19005-2: 2011 Document Management – Electronic Document File Format for Long-Term Preservation – Part 2: Use of ISO 32000-1 (PDF/A-2), International Organisation for Standardisation, Geneva, 2005.
31. State Records Commission of Western Australia, 2009, p. 17.
32. ibid., p. 22.
33. International Organisation for Standardisation, 2005, pp. 33 and 34.
34. State Records Commission of Western Australia, 2009, p. 17.
35. ibid.
Additional information
Notes on contributors
Pauline Joseph
Pauline’s research interests are in the areas of design and implementation of EDRMS, information-seeking behaviour of knowledge workers, training and education of RIM services and programs for both knowledge workers and for the RIM profession.
Pauline’s co-authored article entitled Paradigm Shifts in Recordkeeping Responsibilities: Implications for ISO 15489’s Implementation published in Records Management Journal was selected as a Highly Commended Award Winner at the Literati Network Awards for Excellence 2013.
Michael Gregg
Michael Gregg was a journalist, writer, publisher, professional seaman, teacher and teacher–librarian, before returning to the field of his first degree, maritime history. He is currently the curator of the maritime history image collection and database designer and information manager for the Maritime History Department, Western Australian Museum, amongst other responsibilities.
Sally May
Sally May is the Head of the Maritime History Department, Western Australian Museum. Sally graduated from Queensland University in 1983 and joined the Maritime Archaeology Section, Queensland Museum in that year. In 1985 she joined the WA Maritime Museum, Fremantle and was made Head of Department of Maritime History in 1995. Sally completed a postgraduate diploma in Heritage Studies, Curtin University, in 1998. In 1999 Sally was appointed the Exhibition Coordinator for the exhibition development of the new WA Maritime Museum, opened in December 2002.